Data privacy statement

Welcome to our website. On this page you will find information about how we process your personal data when you visit this website.

1. Name and Address of Person Responsible for Processing
PROBAT SE operates this website (hereinafter referred to as “PROBAT” or “we”). PROBAT is solely responsible for any data processing operations associated with your visit, unless otherwise stated below.
You can contact us using the details below:

Reeser Str. 94
46446 Emmerich am Rhein

Tel.: +49 2822 912 0
Fax: +49 2822 912 444
E-Mail: info@probat.com

Executive Board: Wim Abbing (President & CEO), Christian Thimm
Chairman of the Supervisory Board: Nils Erichsen
Based: Emmerich am Rhein, District Court Kleve HRB 18280
VAT identification No.: DE 811 600 147

2. Contact details of the data protection officer 
You can contact our contracted data protection company at

By mail:
To the Data Protection Officer of PROBAT SE
c/o migosens GmbH
Wiesenstraße 35
45473 Mülheim an der Ruhr

by E-Mail:
dsb-probat@migosens.net.

3. Website visit
Whenever you visit our website, certain technical information is inevitably collected. This may be classified as personal data in certain circumstances. This includes your IP address, device identification details, browser characteristics, operating system, language settings, referring URLs, visit duration and pages viewed. We do not draw any conclusions about individuals when using this information. However, this information is required to deliver our website's content correctly and to provide law enforcement authorities with the information necessary for prosecution in the event of a cyber-attack. Further statistical evaluations of this data can only be carried out once all personal references have been removed. Our authorisation to process the data is based on our legitimate interest in operating a website (Art. 6(1)(f) of the General Data Protection Regulation). Regarding the provision of data to law enforcement authorities, authorisation is based on our obligation to provide information in the event of a cyber-attack (Art. 6(1)(c) of the General Data Protection Regulation). The data is only passed on to our hosting service provider, who hosts the website on our behalf. We plan to store the above personal data for seven days and then delete it. We do not intend to transfer the data to countries outside the European Economic Area.

4. Using the Contact form
We provide a contact form so that you can get in touch with us if you wish. Using the contact form is not a requirement for using the rest of our website. If you do use it, however, we will collect the following information: your name, company, the country you are contacting us from, your email address, your telephone number and the content of your message. We use this data to establish whether you are a new or existing customer and to respond to your enquiry. We process your data to respond to your enquiries, which is in our legitimate interest (Art. 6 (1) (f) of the General Data Protection Regulation).  Additionally, we are required by commercial and tax law regulations to store the data (Art. 6 (1) (c) of the General Data Protection Regulation). We plan to store the data for 10 years before deleting it. This data is shared with our hosting service provider, who hosts the website on our behalf. This data will not be shared with third parties. There are no plans to transfer the data to countries outside the European Economic Area.

5. Application Portal

5.1 Information on data processing in accordance with Art. 13 GDPR in the application process 
When you apply for a job at our company, we must collect, store and process your personal data for administrative and legal reasons.
Below, we provide you with information in accordance with Art. 13 of the GDPR.

5.2 Purpose of data processing
Your personal data submitted with your application will be processed within the framework of establishing an employment relationship.

5.3. Legal basis for data processing 
The legal basis is derived from Art. 6(1)(b) GDPR, in conjunction with Art. 88 GDPR, as well as § 26 BDSG (Federal Data Protection Act), and is based on the legal relationship arising during the application or initiation phase of the employment relationship. Where processing personal data is necessary to fulfil a legal obligation to which we are subject, Article 6(1)(c) GDPR serves as the legal basis. 6(1)(c) GDPR serves as the legal basis.

5.4. Recipients or categories of recipients
Disclosure may occur under certain circumstances to individuals bound by confidentiality agreements, such as lawyers.

5.5. Duration of storage
Your personal data will be stored only for as long as is necessary to fulfil the above purposes. It will be deleted as soon as the reason for storing it no longer applies.
Once the application process is complete, the data will be deleted after six months, unless it is still required for the employment relationship.

5.6 Legal and/or contractual requirement to provide the data
Your application cannot be processed without the provision of your personal data.

5.7 Applications via WhatsApp
Job advertisements on our social media channels also offer the option of starting the application process via WhatsApp, provided the applicant is at least 16 years old. The above information on the applicant portal applies to this process in principle. Communication via WhatsApp and the processing of data required for communication via this channel are based on your consent, in accordance with Art. 6(1)(a) GDPR, because of your interaction with the button.

After consent is revoked, communication via WhatsApp will cease and all data collected via this channel to date will be deleted. This will mean that the application will be considered withdrawn.
You can apply at any time using the alternative methods listed in the job advertisement. You can choose to apply via WhatsApp if you wish.
As part of the correspondence, we will ask you to complete a questionnaire providing some brief information about yourself.

• First and last name
• Date of birth
• E-mail address

In addition, you can arrange an appointment for a personal or telephone interview. This data will be processed exclusively for the purpose of establishing an employment relationship. No automated decision-making takes place in this context.

When using WhatsApp, it is not possible to rule out the transfer of personal data to third countries. In such cases, your data is protected by safeguards considered appropriate under the GDPR. This applies to the background metadata generated when sending and receiving messages, e.g.:

• Metadata (size, time, date of message, status)
• User ID (phone number registered with WhatsApp)

Message content is reserved for senders and recipients but may be accessible to service providers commissioned by us within the EU for the purpose of order processing. Processing by these service providers is limited to the purposes described above.

5.8 Right to information, correction, deletion, revocation, and data portability
You may request information about your personal data processed by us in accordance with Art. 15 GDPR. In your request for information, you should specify your concern in order to make it easier for us to compile the necessary data.

If the information concerning you is no longer accurate, you may request that it be corrected in accordance with Art. 16 GDPR. If your data is incomplete, you may request that it be completed.

You may request the deletion of your personal data under the conditions of Art. 17 GDPR.

Within the scope of the provisions of Art. 18 of the GDPR, you have the right to request restrictions on the processing of your personal data.

Under Article 21 of the GDPR, you have the right to object to the processing of your data at any time if there are reasons for doing so arising from your situation.
Within the scope of data portability, you have the right under Article 20 of the GDPR to receive the personal data concerning you that you have provided to us in a structured, commonly used, and machine-readable format.

To exercise your rights, please contact the above-mentioned controller, as your rights must also be implemented there.

5.9 Right to appeal
You have the right to complain to a supervisory authority about our processing of your personal data if you believe that there has been a violation of the law.

6. Google Analytics
We have integrated the Google Analytics component with an anonymisation function into this website. Google Analytics is a web analytics service. Web analytics involves collecting, gathering and analysing data about visitors' behaviour on websites. Among other things, web analytics services collect data on which website a user came to a website from (the 'referrer'), which subpages were accessed, and how often and for how long subpages were viewed. Web analytics are commonly used to optimise websites and analyse the cost-benefit ratio of online advertising. Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (hereinafter referred to as “Google”) operates the Google Analytics component. We use the addition '_gat_anonymizeIp' for web analysis with Google Analytics. Google uses this suffix to shorten and anonymise the IP address of your internet connection when you access our websites from within the European Economic Area. The purpose of the Google Analytics component is to analyse visitor traffic on our website (Article 6(1)(f) of the General Data Protection Regulation). Google uses the data obtained on our behalf to evaluate website usage, compile reports on website activity and provide other services relating to website activity. Google Analytics places a cookie on your computer. We provide a detailed explanation of cookies in section 9 below. Setting the cookie enables Google to analyse your use of our website. Each time you access a page on this website, the Google Analytics component automatically prompts your internet browser to transmit data to Google for online analysis purposes. As part of this technical process, Google receives personal data on our behalf, such as your IP address. This information is used to track the origin of visitors and clicks, among other things. Cookies store personal information such as access times, the location from which access originated and how frequently you visit our website. Each time you visit our website, this personal data, including your IP address, is transmitted to Google in the United States. Google stores this personal data in the United States of America. Google may pass on personal data collected via technical processes to third parties. As explained in section 9, the data subject can prevent our website from setting cookies at any time by adjusting the settings of the internet browser used, thus permanently objecting to the setting of cookies. Such a setting would also prevent Google from setting a cookie on your computer. Additionally, any cookie already set by Google Analytics can be deleted at any time via the internet browser or other software programs. Furthermore, you can object to and prevent Google Analytics from collecting data relating to your use of this website and processing this data. To achieve this, download and install the browser add-on from tools.google.com/dlpage/gaoptout. This add-on uses JavaScript to inform Google Analytics not to transmit any data or information about visits to websites. Google considers the installation of the browser add-on to be an objection. However, if you delete, format or reinstall your computer later, you will need to reinstall the add-on to deactivate Google Analytics. If you uninstall or deactivate the add-on, you can reinstall or reactivate it. Preventing the use of Google Analytics as described above will not affect the usability of our website. Further information and details of Google's applicable data protection provisions can be found at www.google.de/intl/de/policies/privacy/ and www.google.com/analytics/terms/de.html. You can find out more about Google Analytics at this link: www.google.com/intl/de_de/analytics/. We do not store any personal data within the scope of Google Analytics, as Google anonymises the data immediately. Personal data is not transferred to other recipients.

7. Use of SalesViewer® technology
This website uses SalesViewer® technology from SalesViewer® GmbH to collect and store data for marketing, market research, and optimization purposes based on the legitimate interests of the website operator (Art. 6 (1) (f) GDPR). A JavaScript-based code is used for this purpose, which serves to collect company-related data and the corresponding usage. The data collected using this technology is encrypted using a non-reversible one-way function (known as hashing). The data is immediately pseudonymised and is not used to personally identify visitors to this website. Data stored within SalesViewer® will be deleted as soon as it is no longer required for its intended purpose, unless legal retention obligations prevent its deletion. You can object to the collection and storage of your data at any time by clicking on this link: https://www.salesviewer.com/opt-out. This will prevent SalesViewer® from collecting your data on this website in future. An opt-out cookie for this website will then be stored on your device. If you delete your cookies in this browser, you will need to click on the link again.

8. DoubleClick
We use DoubleClick components on our website. DoubleClick is a Google brand which primarily markets specialised online marketing solutions to advertising agencies and publishers. Google operates DoubleClick, as specified in section 6. Each time a subpage of our website is viewed, or when clicks or other activities occur, DoubleClick transmits data to the DoubleClick server. Each of these data transfers will trigger a cookie request to your browser (see the explanation in Section 9). If your browser accepts this request — which you can configure as described in Section 9 — DoubleClick will place a cookie on your computer. The purpose of the cookie is to display and optimise advertising in the legitimate interest of DoubleClick (Art. 6 (1) (f) of the General Data Protection Regulation). The cookie is used for various purposes, including placing and displaying user-relevant advertising, and creating or improving reports on advertising campaigns. Furthermore, the cookie serves the legitimate interest of avoiding the repeated display of the same advertisement (Art. 6(1)(f) of the General Data Protection Regulation). In addition, the cookie enables us to track conversions, serving our legitimate interest in receiving commission for business transactions that we have brokered (Art. 6 (1) (f) of the General Data Protection Regulation). A conversion is recorded when a user has previously seen a DoubleClick advertisement and subsequently makes a purchase on the advertiser's website using the same internet browser, for example. A DoubleClick cookie itself does not contain any personal data, only an ID number. However, a DoubleClick cookie may contain additional campaign identifiers. A campaign ID is used to identify advertising campaigns with which the user has previously interacted. We do not store any personal data within the scope of DoubleClick. No personal data is transferred to other recipients. Further information and details of DoubleClick's applicable data protection regulations can be found in Google's privacy policy.

9. Cookies
This website uses cookies. These are text files that are stored on a computer system via an internet browser. Cookies are used by numerous websites and servers. Many cookies contain a cookie ID. A cookie ID is a unique identifier for the cookie. Consisting of a string of characters, it can be used to assign websites and servers to the specific internet browser in which the cookie was stored. This enables websites and servers to distinguish an individual's browser from others that contain different cookies. A specific internet browser can be recognised and identified via its unique cookie ID. We only use cookies in connection with the contact form and applicant portal. This is necessary to ensure the functionality of these features, which is in our legitimate interest (Art. 6 (1) (f) of the General Data Protection Regulation). Personal data from cookies is not transferred to third parties. However, please note that Google Analytics (section 6) and Google Maps (section 7) also use their own cookies. You can prevent our website from setting cookies at any time by adjusting your internet browser settings to permanently object to cookies being set. Furthermore, you can delete cookies that have already been set at any time via your internet browser or other software programmes. This is possible in all common browsers. However, please note that if you deactivate cookie settings in your internet browser, not all our website's functions may be available. We plan to store the above-mentioned data for the duration of the browser session and then delete it. Transfer to third countries outside the European Economic Area is not intended, except for cookies from Google Analytics and Google Maps.

10. YouTubePlayer
We have integrated YouTube components into this website. YouTube is an online video platform that enables video creators to upload clips for free and allows other users to view, rate and comment on them free of charge. All types of videos can be published on YouTube, which is why the internet portal offers complete films and television programmes, as well as music videos, trailers, and user-created videos. We have integrated YouTube into this website for the legitimate purpose of being able to present videos to you (Art. 6 (1) (f) of the General Data Protection Regulation). YouTube is operated by YouTube, LLC, 901 Cherry Avenue, San Bruno, California 94066, USA (hereafter referred to as 'YouTube'). YouTube is a subsidiary of Google. Whenever you visit a page containing a YouTube component (YouTube player), your internet browser is automatically prompted to download an instance of the relevant YouTube component from YouTube. Further information about YouTube can be found at https://www.youtube.com/yt/about/. As part of this technical process, YouTube and Google are informed about the specific subpage of our website that you are visiting. If you are logged into YouTube at the same time, YouTube recognises which subpage of our website you are visiting when you access a subpage containing a YouTube video. This information is collected by YouTube and Google and assigned to your YouTube account. If you are logged into YouTube at the same time as visiting our website, YouTube and Google always receive information via the YouTube component that you have visited our website, regardless of whether you click on a YouTube video. To prevent this information being transmitted to YouTube and Google, log out of your YouTube account before visiting our website. you can prevent an automatic connection from being established at any time by adjusting your internet browser's settings; you can still use our site, just not with videos. YouTube's privacy policy, which can be found at https://www.google.de/intl/de/policies/privacy/, provides information about how YouTube and Google collect, process and use personal data. We do not store any personal data in relation to YouTube. Personal data is not transferred to other recipients.

11. Vimeo
We have integrated components from Vimeo into this website. Vimeo is an internet video portal that allows video publishers to upload video clips free of charge or for a fee, and other users to view, rate, and comment on these clips, also free of charge. The purpose of the integration is our legitimate interest in being able to present videos to you on our website (Art. 6 (1) (f) of the General Data Protection Regulation). The operating company of Vimeo is Vimeo, LLC, headquartered at 555 West 18th Street, New York, New York 10011 (here: “Vimeo”). Each time you visit a page on which a Vimeo component has been integrated, your computer's Internet browser is automatically prompted to download a representation of the corresponding Vimeo component from Vimeo. Further information about Vimeo can be found at https://vimeo.com/de/. As part of this technical process, Vimeo receives information about which specific subpage of our website you are visiting. If you are logged in to Vimeo at the same time, Vimeo recognizes which specific subpage of our website you are visiting when you call up a subpage that contains a Vimeo video. This information is collected by Vimeo and assigned to your respective Vimeo account. Vimeo receives information via the Vimeo component that you have visited our website whenever you are logged into Vimeo at the same time as visiting our website; this occurs regardless of whether you click on a Vimeo video or not. If you do not want this information to be transmitted to Vimeo, you can prevent this by logging out of your Vimeo account before visiting our website. You can also prevent an automatic connection from being established at any time by adjusting the settings of your Internet browser; our site can then still be used, albeit without videos. The privacy policy published by Vimeo, which can be found at https://vimeo.com/privacy, provides information about the collection, processing, and use of personal data by Vimeo. We do not store any personal data within the scope of Vimeo. Personal data is not transferred to other recipients.

12. Newsletter
If you would like to receive the newsletter offered on the website with regular information about our offers and products, we require your email address as mandatory information. Additional data is provided so that we can address you personally in the newsletter and/or identify you if you wish to exercise your rights as a data subject.

We use the double opt-in procedure to send our newsletter. This means that we will only send you our newsletter by email once you have expressly confirmed that you agree to receive newsletters. In the first step, you will receive an email with a link that you can use to confirm that you, as the owner of the email address in question, wish to receive newsletters in the future. By confirming, you give us your consent in accordance with Art. 6 (1) (a) GDPR that it is allowed for us to use your personal data for the purpose of sending you the newsletter you have requested.
When you subscribe to the newsletter, we store the email address required for sending the newsletter, the IP address you used to subscribe to the newsletter, and the date and time of your subscription and confirmation to be able to trace any possible misuse at a later date. You can unsubscribe from the newsletter at any time via the link included in each newsletter or by sending an email to the person responsible named above. Once you have unsubscribed, your email address will be deleted from our newsletter distribution list immediately, unless you have expressly consented to the continued use of the data collected or the continued processing is otherwise permitted by law.
Our email newsletters are sent via the technical service provider Salesforce Inc., 415 Mission St, 94105, San Francisco (“salesforce.com”), to whom we pass on the data you provided when registering for the newsletter. This transfer is carried out in accordance with Art. 6 (1) lit. f GDPR and serves our legitimate interest in using an effective, secure, and user-friendly newsletter system. The data you enter for the purpose of subscribing to the newsletter (e.g., email address) is stored on the servers of salesforce.com in the USA. salesforce.com uses this information to send and statistically evaluate the newsletters on our behalf. For evaluation purposes, the emails sent contain so-called web beacons or tracking pixels, which are single-pixel image files stored on our website. This allows us to determine whether a newsletter message has been opened and which links, if any, have been clicked on. With the help of conversion tracking, it is also possible to analyse whether a predefined action (e.g., purchase of a product on our website) took place after clicking on the link in the newsletter. Technical information is also collected (e.g., time of access, IP address, browser type, and operating system).
The data is collected exclusively in pseudonymized form and is not linked to your other personal data, thus ruling out any direct personal reference. This data is used exclusively for the statistical analysis of newsletter campaigns. The results of these analyses can be used to better tailor future newsletters to the interests of the recipients. If you wish to object to data analysis for statistical evaluation purposes, you must unsubscribe from the newsletter.
We have concluded a data processing agreement with salesforce.com in which we oblige salesforce.com to protect our customers' data and not to pass it on to third parties. Even after the abolition of the US-European data protection agreement “Privacy Shield,” Salesforce's services can still be used. In this regard, we refer to Salesforce's binding corporate rules for processors and the ECJ's standard contractual clauses, both of which are included in the data processing addendum. For more information, please refer to the salesforce.com privacy policy at https://compliance.salesforce.com/en/privacy-shield.
 

13. Data Security
If you access or send pages and files within our offerings, in particular when using our electronic applicant portal and online surveys, and are asked to enter data about yourself, the data transmission via the Internet is encrypted using SSL and protected against access by unauthorized persons. If you wish to send us an email with sensitive content instead, we strongly recommend that you encrypt it to prevent unauthorized access and falsification during transmission. Your data that we process within the applicant portal is protected against unauthorized access by encrypted transmission, encrypted storage, a role and authorization concept, a data backup concept, and physical protection measures for the servers.

14. Your Rights
In accordance with the provisions of Articles 15-20 of the General Data Protection Regulation, you have the right to request information from us about the personal data we have stored about you. You also have the right to request the correction, deletion, or restriction of the processing of your stored personal data. Regarding the processing of your personal data based on our legitimate interests, you have the right to object to the processing of your personal data at any time for reasons arising from your personal situation (Article 21 of the General Data Protection Regulation). Furthermore, you have the right to lodge a complaint with the supervisory authority if you believe that the processing of your personal data violates applicable data protection law. If the processing is based on your consent, you have the right to withdraw your consent at any time. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal.

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